RouteOps is the operations software for vending routes the enterprise platforms priced out: cash reconciliation with shrink detection, route planning, and per-machine P&L — no telemetry hardware, no per-machine fees, no contracts.
| Date | Machine | Driver | Variance | Flags |
|---|---|---|---|---|
| Sep 15 | NGT-02 | Marcus T. | −$8.00 | CASH_SHORTAGE |
| Sep 12 | RSV-01 | Lena R. | $0.00 | METER_MISMATCH |
| Sep 08 | DTC-01 | Marcus T. | $0.40 | CLEAN |
Cantaloupe (now owned by 365 Retail Markets) and Parlevel sell telemetry-first systems with quote-only pricing and annual contracts — designed for 200+ machine fleets. If you run 20 to 150 machines on cash and counts, you were never their customer.
Telemetry costs $200–$500 per machine plus monthly cellular fees. RouteOps reconciles from the counts and cash your drivers already record — the math works on paper slips.
$99 a month. Every machine, every driver, every feature. Competitors meter you per machine — so your software bill grows exactly when your margins are thinnest.
If the reconciliation doesn't pay for itself in the first month, cancel. No annual lock-in, no onboarding team, no "talk to sales".
Six workflows that replace the spreadsheet — each one built around the count-and-cash reality of an independent route.
Log a visit — meter, counts, cash — and the engine derives units sold, expected revenue, and variance. Flags cash shortages, meter mismatches, and count errors automatically.
Machines due for service are detected and ordered into an efficient route — with a "what to load before leaving" pick list computed from sell-through, not telemetry.
Gross, COGS, margin, allocated location commission, est. net — per machine, per location. The "losers" sort first so you know which locations to renegotiate or pull.
Per-location monthly statements with rate, flat fee, and minimum-guarantee logic — exportable for the accountant.
Every visit is attributed to a driver. The leaderboard shows collected-vs-expected variance per driver — the theft and mishandling signal no telemetry dashboard gives you.
Paste your machine and location lists as CSV and the fleet is live. Onboarding is migration, not a six-week implementation.
We win on price transparency and cash accountability for small fleets. We lose where hardware is the product — and we don't pretend otherwise.
| RouteOps $99/mo flat | Cantaloupe Seed quote only | VendSoft $19+/mo per-machine | Parlevel quote only | |
|---|---|---|---|---|
| Published flat pricing | Yes | No | Per-machine tiers | No |
| Works with no hardware / telemetry | Yes | Telemetry-first | Optional | Telemetry-first |
| Cash + product reconciliation | Yes | Basic | Basic | Basic |
| Shrink detection (shortage / meter mismatch) | Yes | — | — | — |
| Per-driver cash accountability | Yes | — | — | — |
| Per-machine P&L | Yes | Yes | Yes | Yes |
| Route planning + pick lists | Yes | Yes | Yes | Yes |
| Telemetry / DEX integrations | Roadmap | Yes | Yes | Yes |
| Card readers & payments | No | Yes | Via partners | Yes |
| Micro-market module | No | Yes | No | Yes |
| Contract | None | Annual+ | None | Annual |
Competitor details from public pricing pages and 2026 product reviews (VendSoft pricing page; vendbuddy.io Sep 2026). If you need telemetry hardware or card readers, buy those from Cantaloupe or Nayax — RouteOps is the software of record for the cash, not the card swipe.
No per-machine meter running against your growth. No tiers that hide the features you actually need.
No. RouteOps is built for the count-and-cash workflow: your driver counts product, records the meter, and empties the bin. The reconciliation math derives everything else. If you already have telemetry-equipped machines, DEX import is on the roadmap — but it's not required.
Setup → CSV import. Paste your machine list (name, type, location) and your location list, and the fleet is live. Most operators are reconciling their first week within an hour.
RouteOps doesn't process payments and doesn't sell card readers — that's Cantaloupe's and Nayax's business. We track cash accountability and product; card revenue is entered as collected cash per visit today.
Yes. Every report — visits, commissions, routes, P&L, pick lists — exports to CSV. Cancel anytime; export first, nothing is held hostage.
The visit-logging flow is mobile-responsive and works in a phone browser. Enter counts at the machine; variance is computed instantly.
VendSoft is a good product at a fair per-machine price — but the meter runs with your fleet, and its cash tracking stops at the machine. RouteOps charges flat and attributes every dollar of variance to the driver who touched it. That's the accountability wedge.
One $8 shortage caught per week is $416 a year. RouteOps is $99 a month.
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